Making a Nomination for Fellow – Some Guidelines
July 8, 2014
- Suitable nominees
- Making a nomination
- Informal checklist
- A summary of the timetable
- Forms & downloads including sample statements of justification
A printable pdf of the guidelines may be downloaded here
If you are unsure about whether a potential candidate is likely to be suitable, please contact the secretariat with a brief outline of the rationale before seeking the candidate’s permission to be put forward. The secretariat will seek advice without prejudice from the Chair of the Nominations Committee.
These guidelines were extensively revised in 2014. The title of individual membership was changed to Fellow from Academician at an EGM on 3rd July 2014.
The Academy of Social Sciences welcomes nominations for new Fellows from learned societies and existing Fellows. The paramount requirement for successful nomination is evidence of eminence and impact of the nominee’s contribution to social science. This contribution can be in any area, discipline or inter-disciplinary social science and can include research, teaching, professional practice, consultancy and the promotion and dissemination of social science knowledge. Social scientists wholly based overseas, but who identify with UK social science and whose work is recognised internationally, may also be nominated. Those nominating must provide evidence of the nominee’s contribution to wider social science and the ways in which this has been distinguished and significant. A checklist is available at the end of this Guide.
The Academy recognises that the assessment of excellence and impact is ultimately a judgement. The Nominations Committee will make this judgement in the context of the evidence presented to it, the recommendation of the proposer, past decisions and current policy.
Please read this carefully before making a nomination
Nominees must be people of established status and reputation. Nominees must have made a substantial contribution to wider social science – to policy or practice – going beyond the normal requirements of their position.
- A suitable nominee will be a leading figure in their field and have already left a clear mark on it. For example, thought development, thought leadership or significant new methodologies should be clearly attributable to them, or they may have developed policy or practice that has been widely adopted. It must be clear that they merit the esteem of their peers for the excellence of their work and their championing of social science.
- It must be clear that the nominee has furthered social science, even if they would not normally be regarded as a social scientist.
- Sometimes nominations are received that are felt to be premature. The Committee is unhappy about the need to defer these as this may be seen as discouraging. It would prefer such nominations to be delayed until the nominee has a firmly established reputation.
- Excellent social science research and a strong publications list are normally expected of social scientists working in academia as part of a ‘significant contribution to social science’ but they are not sufficient on their own.
- A moderate track record of research and publications is unlikely to commend itself to the Committee without other contributing factors.
- Loyal service to a Learned Society is not sufficient reason on its own for the award of Fellow. However, it can be a contributing factor.
- Similarly, reaching a senior position, such as Vice Chancellor, Director of a Research Institute or a Company, is not sufficient for nomination. Such a nomination would need to be accompanied by evidence of the ways in which the nominee has made a significant contribution to social science while, or before, holding this position.
- Individuals who are putting social science into practice professionally, such as psychologists, family therapists and social and market researchers could be considered to be making a significant contribution if they have developed innovative approaches and/or new research techniques, and applied these to practice. It is recognised that such nominees may have few – or no – significant publications. In such cases, the nomination must provide clear evidence of the influence of the nominee’s work. The Academy wishes to increase its representation of practitioners.
- Being a prime mover behind a major survey, particularly a continuous or cohort survey, or a manager/administrator developing such a survey, could be considered a significant contribution.
- Individuals working in the public, commercial or voluntary sectors can be considered to be making a significant contribution if they demonstrate they have been regular users of social science, advocated its use to others and enhanced the public understanding or impact of social science.
- Contributions to the development of the social sciences by people funding research in government, research councils and charitable bodies can be seen as significant if they have, as individuals:
- taken the lead in supporting and encouraging innovative work;
- assisted the creation of a strong infrastructure of professional practice, such as ethical guidelines;
- promoted the benefits of social science to wider audiences;
- helped to embed findings from or impact of social science in policy and practice.
- Communicators, in the media and elsewhere, can be seen to have made a significant contribution if they make regular use of social science knowledge, acknowledge and promote the findings of social science research, and enhance the public understanding or impact of social science.
There are separate nomination forms for learned societies, learned societies with accredited selection processes, and individual Fellows to submit nominations. These forms are available from the Academy office and can be downloaded from the bottom of this page. Please download the most recent version of the relevant form as they are regularly updated.
- This is the most important part of the process. The nominee must be presented clearly as an eminent and leading figure in social science. Some sample statements of justification may be downloaded at the bottom of this page.
- The statement of justification must be written by the proposer or proposing body. It must not be written by the candidate, but must reflect the considered opinion of the proposing Fellow or Learned Society. Writing the statement for a suitable nominee will be straightforward as their contribution and leadership will be clear; difficulty in writing this statement may indicate that the nominee is not currently a suitable candidate for Fellowship.
- The statement should be presented as a short series of bullet points that make the case. What is important is that it shows clearly and unequivocally where the nominee meets the criteria for Fellowship as outlined above. Trying to ‘cover all bases’ is not helpful, as the key points that clinch the argument can be difficult to identify.
- Each point demonstrating how the nominee meets the criteria must be evidenced, either in the supporting CV or within the Statement of Justification. Please do not simply repeat the contents of the CV.
- Please do not refer the Committee members to information elsewhere, for example on websites.
- The most common reason for the Committee to call for further and better particulars is the failure to provide a full rationale, and the delays involved in seeking clarification can cause embarrassment and inconvenience to all concerned. If there is any doubt about the nature and level of information required, the Executive Director is able to advise and, if necessary, to seek additional guidance from the Chair of the Nominations Committee, before the application is submitted.
- Some fictitious, sample statements are available as a general guide to style and content. Click here
- The nomination form must be accompanied by a summary CV giving the evidence of publishing record or involvement in key bodies that has been pointed to as the reason for nomination. It is helpful if details (including amounts) of an academic nominee’s research funding are included.
- The CV should be no more than 4 pages long and in a clear font of at least 12 point.
- Please do not include ‘testimonial’ statements as these are rarely helpful.
- A traditional format is usually most helpful and it must show the nominee’s contribution to social science. A publications list must include enough detail to show the strength of the nominee’s record, but must not be too long.
- The CV must be tailored to the nominations process and this work (unlike writing the statement of justification) may be done by the nominee.
Specific Guidance for Individual Fellows
- An individual Fellow in good standing (i.e. whose subscription has been paid) may nominate people for Fellowship.
- Proposers must belong to a different institution or organisation from the nominee and seconder, and proposer and nominee should not have worked closely together in very recent years. Seconders may belong to the same institution as the nominee. Oxford and Cambridge colleges do not count as separate institutions.
- Fellows must not nominate people who are their close relatives. If necessary, proposers should declare any interest.
- The Nominations Committee is especially uncomfortable when Vice Chancellors or Principals nominate staff of their own HEI – or vice versa – because election as a Fellow is an Institutional Esteem measure. A Vice Chancellor or Head of Department who feels that a member of their staff is worthy of Fellowship should suggest the individual to another Fellow who knows their work, and should not make or second the nomination.
- A Learned Society in good standing as an Academy member has the right to submit up to 10 nominations every year. These may be submitted as a single batch to one meeting of the Nominations Committee, or spread throughout the year.
- The Academy would like to see learned societies lead in ensuring that the key figures in their disciplines are well represented in its Fellowship, although it recognises that they may not be members of their subject associations.
- The Academy’s Nominations Committee expects a Learned Society to generate its proposals for nomination in ways that satisfy the society’s members and to take responsibility for the appropriateness of its nominations. An example of good practice is:
“The society has adopted a standardised procedure for the nomination of Fellows to ensure transparency and democracy. We advertise annually via our newsletter and email list for nominations from the membership. Nominations are then discussed by a sub-group of the officers of the society’s Governing Body, which includes a Fellow. Finally, papers are prepared for decision and ratification by the full Governing Body.”
- Other approaches could include a vote of all members, a decision of the society’s executive committee, or a decision of an ad hoc committee of that society’s current Fellows. However, it is vital that nominations are not sought only from a small section of the society, and that the society’s Governing Body agrees or ratifies the final list of submissions.
- It is good practice to include at least one Fellow in the group overseeing the selection process, where possible.
- Learned Societies must provide a description of the selection process as part of the nomination and the Academy may refuse nominations that have not been through an appropriate selection process.
- Societies may submit their selection process for accreditation, which is valid for a period of 5 years. Accreditation of process assures the Nominations Committee that the nominees have been selected appropriately by suitably qualified peers and are therefore likely to be suitable. The justification statement may, accordingly, be simpler, stressing only the key points.
- No seconder is required for a Learned Society nomination. It is assumed that the Learned Society’s nominee selection process includes a rigorous scrutiny of the nominee’s suitability to become a Fellow.
- Ideally, one person should take responsibility for submitting nominations and act as proposer on behalf of the Learned Society for all its nominations in any one batch.
- Forms may be submitted to the Academy either by email to [email protected], or as hard copy. If they are submitted by email they may use electronic signatures or be accompanied by covering emails from the proposer (and seconder in the case of nominations by individual Fellows) stating their support for the nomination.
- There are two nominations rounds each year and the closing date for receipt of papers is given on the Academy website. The dates are usually in early December and mid-June. But nominations may be submitted to the Academy at any time and they will be kept for submission to the next meeting.
- The Nominations Committee meets in January and July each year.
- The Committee considers each case in light of the criteria outlined above and recommends to Council those who should have the award of Fellow conferred on them. Sometimes cases are sent back to their proposers for further information; they may then be decided by chair’s action, or returned to the Committee at its next meeting. Occasionally, nominations are rejected but this does not preclude nomination at a later date.
- The list of recommendations is considered by Council at its next meeting: usually in February for the winter round and September for the summer round.
- Following Council’s ratification of the Nominations Committee’s recommendations, the Executive Director writes to all new Fellows with joining information. They also write to inform Vice Chancellors and proposers. A press release is issued.
- New Fellows are welcomed and awarded their certificates by the President or Chair of the Academy at the President’s Lunch each winter and at the AGM each summer, which provide opportunities for them to meet other Fellows.
This covers the main issues only. Please check through the Guidelines for other, more detailed, information and further clarification of the points below.
December or June – All completed nominations forms are received by the Academy’s office (see acssorguk.staging.wpengine.com/membership/ for the next deadline)
January or July – The Nominations Committee meets to consider cases
February or September – The Academy’s Council considers the recommendations its Nominations Committee
March or October – A list of new Fellows is published and a press release is issued. Nominees, proposers and Vice-Chancellors (where appropriate) are notified.
July or December – Presentation of certificates to new Fellows at the AGM event or the President’s Lunch
Click titles to download.
Please send a copy of the Diversity Monitoring Form to your nominee for them to complete and return to us by email or post.
Following problems experienced by some Fellows when using the pdf forms, we have reverted to forms in Word format only.
- Form for nomination of Fellow by Fellow [Word docx]
- Form for nomination of Fellow by Accredited Learned Society [Word doc]
- Form for nomination of Fellow by Unaccredited Learned Society [Word doc]
- Diversity monitoring form – to be completed by the nominee [Word docx]
- Informal Nomination Process Checklist [Word docx]
- Guidance on making Nominations for Fellow – Summer 2014 [pdf]
- Sample Justification statements [pdf]